Job Description

Accounts Payable Specialist - 006012

Job Summary

The University of South Alabama's Accounts Payable department is seeking to hire an Accounts Payable Specialist.

Minimum Qualifications

Bachelor's degree in accounting, business, finance, or a directly related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.

Essential Functions

• Works closely with the Accounts Payable (AP) Manager and AP Assistant Manager in all aspects of the AP Department for an advanced understanding of all policies, procedures and systems.
• Processes journal vouchers in Banner for wire transfer transactions, corrections and adjustments.
• Compiles the monthly 1099 report and reviews all 1099 vendor account transactions including pulling the documentation and having the knowledge to determine if the vendor should be coded to receive a 1099 at year end.
• Assists the AP Manager/AP Assistant Manager with the 1099 yearend process which includes reviewing reports, checking addresses, checking total 1099 amounts and mailing of the 1099's.
• Assists the AP manager with Year End closing processes.
• Assists the AP processors, vendors and other University departments to allow for accurate and timely payment of University expenditures.
• Assists with approving Direct Pay and Purchase Order invoices in Concur.
• Checks the afternoon report for documents that need to be cancelled and paid through payroll.
• Orders and maintains office supplies.
• Responsible for all returned University issued AP checks.
• Performs Special Projects and other duties as assigned.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Working Conditions

Working Days: Monday Friday

Working Hours: 8:00 a.m. 5:00 p.m.

Location: Main Campus

Full Time: Regular

Equal Opportunity Employer

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EEO Statement

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Clery Act Notice

Annual Security and Fire Safety Report: The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

Job Tags

Similar Jobs