Job Description

Accounts Receivable Specialist

We are looking for an experienced Accounts Receivable Specialist to join our team in San Diego, California. In this role, you will handle a wide range of accounts receivable tasks, including cash applications, collections, and credit reporting. This is a contract to permanent position, offering the opportunity for long-term career growth in a collaborative and customer-focused environment.

Responsibilities:

• Process cash applications, including checks and online payments, ensuring accuracy and timeliness.
• Manage aging reports and assist in overseeing approximately 800 accounts, focusing on accounts over 60 days past due.
• Collaborate with sales representatives and branch managers to reconcile regional spreadsheets and maintain balanced accounts.
• Prepare preliminary liens and credit reports as needed to support financial operations.
• Conduct collections calls and follow up with customers to resolve outstanding balances, maintaining a detail-oriented and customer-centric approach.
• Generate and review chargebacks and credit memos to address discrepancies in accounts.
• Utilize Excel for spreadsheet management and Epicor Prophet 21 software for accounts receivable processes.
• Prepare check deposits and monitor cash activity without handling physical cash.
• Support the team in maintaining punctuality and attention to detail in all financial tasks.
• Provide excellent customer service by communicating effectively with clients and internal teams.

Requirements:

• Proven experience in accounts receivable functions, including cash applications and collections.
• Proficiency in Excel and familiarity with Epicor Prophet 21 software is highly preferred.
• Strong organizational and time management skills with an emphasis on accuracy and punctuality.
• Ability to communicate effectively with customers and internal stakeholders, demonstrating excellent customer service skills.
• Experience in preparing preliminary liens, credit reports, and managing aging accounts.
• Capability to work collaboratively within a family-owned business environment.
• Familiarity with commercial collections and resolving account discrepancies.
• Detail-oriented with the ability to manage multiple tasks efficiently.

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