Job Description

Bookkeeper (Part?Time, Flexible) Midland, TX

Private family office with multiple entitiesincluding oil & gas investments, and rental propertiesseeks a dependable, detail?oriented Bookkeeper keep the books tight across a small set of entities in QuickBooks. Work is primarily standard bookkeeping with a heavier emphasis on upstream oil & gas items (JIBs/LOE) and tax?prep support. Non?smoker.

Position Details

• Location: Office located in Midland, TX.
• Schedule: Part?time; must be available at least one weekday during business hours to reach vendors/operators.
• Compensation: Target $40,000/year (salaried, part?time).

Key Responsibilities

• Core bookkeeping in QuickBooks: A/P, A/R, bank feeds, monthly closes, bank reconciliations.
• Oil & Gas focus: Code and process JIB (Joint Interest Billing) and LOE (Lease Operating Expense) entries; record revenue checks and operator statements; keep vendors and leases current and filing current.
• Multi?entity support: Maintain clean books for rental properties and other passive entities; track inter?entity activity when applicable.
• Tax?prep support: Prepare and package period financials (P&L, Balance Sheet), trial balance, and supporting schedules for the external CPA; respond to document requests. (Preparing tax info for all entities, business and personal).
• Controls & documentation: Maintain vendor files, bills, receipts, and supporting docs; implement consistent naming and filing conventions per entity.
• Mail and deposits: Occasionally pick up mail from the P.O. box; deposit checks and record promptly.
• Reporting cadence: Provide monthly reconciliations; deliver quarterly financials for owner/CPA review.
• No payroll duties are required for this role.

Qualifications

• Must?have: Proven small?business bookkeeping experience (3+ years preferred) with strong QuickBooks proficiency.
• Industry experience: Oil & gas accounting exposure, including JIB/LOE workflows.
• Solid command of accrual accounting, bank reconciliations, A/R, A/P, and period close routines for multi?entity environments.
• Experience coordinating with external CPAs on year?end and 1099/W?9 workflows.
• Education: Degree not requiredmust be a self?starter and skilled.
• Tools: QuickBooks (Online/Desktop), MS Excel/Google Sheets, document printer?scanners/cloud drives.
• Professionalism: Organized, discreet, and reliable; able to work independently and keep commitments.

Nice?to?Haves

• Texas Notary (helpful, not required).

What Success Looks Like (First 90 Days)

• All active entities in QuickBooks are reconciled; books tie to statements and supporting docs.
• JIB/LOE processing is timely; no missed vendor payments or operator disputes.
• CPA receives a clean quarterly package (P&L, BS, reconciliations, schedules) without repeated rework.
• Mail, deposits, and simple bills are handled promptly.
• Filing is kept up-to-date.

Work Style & Guardrails

• Access: Owner retains direct control of bank access; you will reconcile from provided statements and maintain audit?ready files.
• Flexibility: Set a schedule that works with owner, with at least one weekday, (daytime business hours) block for vendor/operator calls and paperwork.
• Scope clarity: Role excludes payroll.

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