Job Description

Job Description

About the Role

We are seeking an experienced and detail-oriented Payroll and Benefits Specialist to join a growing school executive team. This position plays a key role in ensuring accurate and timely administration of payroll and employee benefits programs. The ideal candidate will bring expertise in payroll processing, benefits administration, and HR systems, while maintaining confidentiality and delivering excellent employee support.

Responsibilities

Payroll Administration

• Process semi-monthly payroll, ensuring accuracy and compliance with federal, state, and local regulations.
• Review and import time and attendance data; manage tax forms and direct deposit information.
• Administer requirements such as garnishments, tax levies, and support orders.
• Handle payroll adjustments, retroactive pay, and corrections.
• Partner with the finance team to enhance payroll and HRIS processes.
• Support year-end reporting including W-2 and 1095-C distribution.

Benefits Administration

• Serve as the main point of contact for employee benefit inquiries.
• Coordinate the annual open enrollment process.
• Audit benefit enrollments and process monthly provider billings.
• Manage disability, FMLA, COBRA, and workers’ compensation cases with third-party administrators.
• Ensure compliance with federal and state laws such as FMLA, ADA, and ERISA.
• Assist with compliance filings including EEO-1, 403(b) testing, and other reporting.

Employee Records & Compliance

• Maintain accurate electronic personnel files and employment records.
• Support onboarding and offboarding, including new hire paperwork and terminations.
• Assist with quarterly and year-end audits related to payroll, retirement plans, and workers’ compensation.
• Generate reports and data analysis for management and compliance needs.
• Participate in special projects and HR initiatives as assigned.

Qualifications

• Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field (or equivalent experience).
• 3–5 years of experience in payroll processing and benefits administration; nonprofit or education environment a plus.
• Knowledge of federal and state payroll regulations, tax laws, and benefit compliance requirements.
• Proficiency with payroll and HRIS systems (experience with Paycom a plus).
• Strong Microsoft Office skills, especially Excel.
• Excellent organizational skills, attention to detail, and ability to manage sensitive information with discretion.
• Professional certifications (FPC, CPP, CEBS) preferred.

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